Handle security deposit deductions after move-out
A property manager has Grok Bot watch AppFolio for move-out inspections and bills, apply charges to the deposit, draft the deduction letter with labeled inspection photos, track the legal deadline and prep a collections package. People mail the letter and move the money.
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- Section
- Finance
- Responsibility
- Security deposits
- Setup difficulty
- Advanced
- Added
- Oct 14, 2026
Tools
Main tool: Grok Bot official site ↗
›View prompt
When a move-out inspection and bills post in AppFolio for [UNIT], note the security deposit deadline for our state. Apply the invoices and fees to the deposit on hand, draft the itemized deduction letter to the forwarding address, and lay out the inspection photos 6 per page with labels. Send me the letter to check before anyone mails it. After it's mailed, set a 30-day payment reminder, prep a collections package (lease, ledger, invoices, tenant messages) and log every step in AppFolio.
Replace [BRACKETS] with your details. {{double braces}} are fields your automation tool fills in.
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